ENTRY

You can only enter the challenge as part of a team. Team composition can be either two people or three people, although three is preferred in the event of an emergancy

 

THIS EVENT IS ALREADY FULLY SUBSCRIBED, ANY FURTHER ON-LINE ENTRIES WILL GO ONTO TH WAITING LIST

The organizing committee has agreed to cap the entries at 100 riders, to protect the integrity of the ride, maintain that special esprit de corps and protect the environment

 The entry process is as follows:

 Each team member should go into the on-line registration form (link given below) and enter all details, ensuring that the team name is identical for all members of the team. Note that incomplete forms will not be recorded.  The on-line registration is a critical step as the cut will be done on the on-line database

  1. The maximum number of riders permitted is 100 (in teams). Registrations after this, or incomplete team/solo-rider registrations, will automatically go onto the waiting list
  2. Each of the first 100 on-line registrations (in teams) will receive an email containing the bank details and payment instructions

 The link to the on-line registration form is:

Heritage Ride On-Line Entry Form 2018

 Many Thanks

Heritage Ride Race Secretary

matoboheritageride@gmail.com

 INFORMATION THAT WILL BE REQUIRED IN THE ON-LINE ENTRY

Each team member should go into the on-line registration form and enter all details

  • Acceptance of Indemnity Agreement & Waiver
  • Team Name (Must be identical for all team members including seconds/drivers)
  • Team Role                    LEADER / MEMBER / SECOND / DRIVER
  • First Name
  • Surname
  • Date of Birth
  • Email Address
  • Telephone No with Dialling Code
  • Residential Address
  • Special Dietary Restrictions
  • Tee-Shirt Size Chest cms
  • Cycle Jersey Size (Only for riders)
  • Cycle Jersey Sleeve Length (Only for riders)       LONG / SHORT
  • Medical Aid Society
  • Medical Aid Number
  • Next of Kin Name
  • Next of Kin Contact Phone No with Dialling Code
  • Next of Kin Residential Address
  • Vehicle Registration Number
  • Vehicle Relocation (Maleme to Dwala) Required?            No / Yes (cost $60 per vehicle)

ENTRY / REGISTRATION PROCESS

The entry process is as follows:

  • Each team member should go into the on-line registration form and enter all details, ensuring that the team name is identical for all members of the team. THE ON-LINE REGISTRATION IS A CRITICAL STEP, USE THE LINK BELOW.  Please assist your team members who do not have Internet access.  Have all the required information (as on page one of this entry form) available in advance, as most fields are mandatory, and incomplete on-line forms are not recorded.  Please ensure you press the SUBMIT button when done

Heritage Ride On-Line Entry Form 2018

  • It is not necessary to submit the manual entry form. You will be required to sign an indemnity at check-in
  • The maximum number of riders permitted is 100 (in teams). Registrations after this will automatically go onto the waiting list and will be advised in due course if places become available due to cancellations
  • ALL participants, including volunteer race officials and invited sweepers MUST register on-line, as the on-line database is used for accommodation and catering planning, and for medical aid and next-of-kin information

ENTRY FEE PAYMENT

The payment process is as follows:

  • Each of the first 100 on-line registrations (in teams) will receive an email containing the bank details. Please deposit accordingly at any Stanbic branch in Zimbabwe, OR organise delivery of cash to the organising committee.  In order that we can confirm the payment has reached us, payments for full teams should include the team name as reference and payments for individuals should include individual names as reference
  • Please email proof of payment to matoboheritageride@gmail.com
  • Confirmation of your valid entry will be emailed to you, after the signed entry form has been received and after payments have been received for all members of your team
  • The OC committee have tried to lock in all costs as far as possible, but reserve the right to request a top-up payment if necessary (depending on National Parks rates for 2018)

CANCELLATIONS

Please note that once an entry has been submitted, orders are placed and details are forwarded to National Parks and therefore there are no refunds for cancellations.  Substitute riders are however permitted, on submission of entry forms, but will receive the cycle jersey ordered for the original entry.  The “carry over” of entries that was done for the postponed event last year will not be permitted in this or future events

NATIONAL PARK CONSERVATION/ENTRY FEE

Excluded from the competitors entry fee, but payable on entry to ZPWMA on arrival on Wednesday 21st March

CONSERVATION FEE ZIMBABWEAN SADC INTERNATIONAL
Park entrance fees per person > 12 yrs US$4.00 US$12.00 US$15.00
Park entrance fees per person 6 to 12 yrs US$2.00 US$ 6.00 US$ 7.50
Park entrance fees per person < 6 yrs Free Free Free

 

 

 

 

 

 

 

 

Zimbabwean’s over 65 years old may request a pensioner discount.  These fees are subject to review by ZPWMA

 NATIONAL PARK VEHICLE ENTRY FEE

Excluded from the competitors entry fee, but payable on entry to ZPWMA on arrival, subject to review by ZPWMA

VEHICLE FEE ZIMBABWEAN REGISTERED FOREIGN REGISTERED
Vehicle entrance US$3.00 US$10.00
Trailer entrance US$3.00 US$10.00

 

 

 

 

 

 

RACE VILLAGE ACCOMMODATION ALLOCATIONS

As before, allocations will be done for whole teams, in order to keep team members together.  The allocation will be based on points earned for event service (including sponsorship), event loyalty (number of previous Heritage Rides entered) and team payment date.  If payments are done individually, the team payment date used will be the date that the team payment is completed, that is the last date of payment by a team member

 SPECIAL REQUIREMENTS

  • Please advise the organisers of any special dietary restrictions (e.g. vegetarian) on the on-line registration
  • Please advise the organisers of any other special entry requirements on the on-line registration

TEE-SHIRTS

The entry fee includes a tee-shirt for riders and seconds.  These are ordered according to standard population size profiles, and allocated on a first come first served basis

CYCLE JERSEY SIZING

As in the past, each rider will be provided with an event Cycle Jersey.  Please complete the “Cycle Jersey Size” on the entry form correctly.  The shirts are a very snug fit (slightly smaller than normal), and are produced in unisex size and design.  Once ordered as per your entry form we are not responsible for fitting!  Please specify sleeve length; long sleeves are recommended as protection from sunburn and thorns, unless you specifically prefer short sleeves.  Riders who have completed at least two days of any four previous Heritage rides will receive special BLUE shirts (subject to regulations).  Please take the time to measure your chest and check the size chart below

CYCLE JERSEY CHEST SIZE

IN CENTIMETRES

XXSmall 91.0
XSmall 94.0
Small 97.0
Medium 100.0
Large 103.5
Xlarge 107.5
XXLarge 112.0
3XL 117.0
4XL 123.5
5XL 129.5
6XL 136.0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

REGULATIONS / CONDITIONS

  • Solo riders are not accepted
  • Riders under 16 years are not accepted
  • Teams must comprise 2 or 3 riders. Larger groups may ride together but groups must be split up for registration
  • Teams have to stay together and members ride within 1 minute of each other. Checkpoints will be enforced
  • The last person to cross the finish line in each team will determine the overall time of that team
  • To obtain an event placing, at least two members of that team must complete the whole event
  • All competitors must attend daily briefings
  • All competitors must follow the route on their GPS. No deviations allowed
  • The entry/indemnity form must be signed and handed in to the organisers upon registration
  • There will be no medical team following up. Please note that any medical costs, including evacuations, are for the competitors account and not the organisers
  • Helmets are compulsory
  • Competitors must carry extra water & snacks on the ride
  • All teams will conduct themselves in a sportsmanship like manner throughout the event
  • The organisers reserve the right at their discretion to disqualify, bar or refuse participation of any competitor

COMPULSORY KIT FOR EACH RIDER

The Event Director reserves the right to conduct spot checks and to disallow any rider from starting, or continuing, without the required essential kit items, which are:

  1. Mountain Bike in roadworthy condition
  2. No helmet no ride
  3. GPS (Garmin preferred) with route loaded. There are NO markings along the route, a GPS is essential
  4. Spare batteries or power-bank for GPS to last the entire challenge as charging facilities are limited
  5. Cell phone, fully charged and with air time. Please note there is limited cell phone network coverage in the Matobo Hills.  Ask local people for information about the nearest cell phone signal
  6. Repair Kit to include: tyre pump, tubes, puncture repair kit, chain break, quick links, spare hanger, multi-tool, tyre levers. Tubeless tyres are highly recommended
  7. Whistle
  8. Water, minimum of a litre per hour, subject to water points. Recommend camel-back or two 750ml bottles of energy drink or water
  9. Sufficient specialised food on the ride. There will be some food at the main water points
  10. ID card, Medical Aid card and some cash, US$10 (for emergency transport)
  11. First Aid Kit consisting of foil survival blanket, three (3) wound dressings, plasters, anti-inflammatory tablets, pain relief tablets, tweezers
  12. Towel and Bedding (e.g. pillow and sleeping bag). Tents and Mattresses will be provided
  13. Recommended extra kit: Sun block, mosquito repellent, folding chair
  14. Optional kit: Camera or helmet-cam

MEDICAL EMERGENCIES

  • There will be no medical team following up, as many parts of the route are inaccessible to vehicles
  • There will be stretchers at water points, to enable uninjured riders to carry injured colleagues to the nearest road
  • Any medical costs, including evacuations, are for the competitor’s account and not the organisers

CATERING

  • All meals are included in the entry fee. Meals covered are – Wednesday dinner, Thursday full board, Friday full board, Saturday full board including the final dinner and prize giving on Saturday evening, Sunday breakfast
  • There can be no refund for meals missed
  • Water points are included in the entry fee
  • Limited drinks will be available at the finish line. Cash bar will available in race villages
  • Entrants are responsible for their own recovery drinks and any specialised training foods

TEAM SECOND / TEAM DRIVER

  1. The route has been changed so that Day 1 and Day 2 start at Maleme, so it is not mandatory for teams to have seconds or drivers to take riders to the start
  2. Teams are however welcome to bring seconds or drivers. The registration fee for seconds includes race village accommodation with the team and all meals, but EXCLUDES the cycle jersey and water points.  The registration fee for drivers EXCLUDES accommodation (they should bring their own tents) but includes staff meals
  3. Responsibilities of the seconds / drivers include:
    1. Attending briefings, to hear about the road routes to the support points
    2. Going to support points and waiting there until their teams are through
    3. Collection of riders and bikes who cannot complete any section
    4. Relocation of vehicles and personal belongings of riders from Maleme to Camp Dwala on Friday
  4. Seconds will only be able to support teams on the parts of the event accessible to vehicles, but will be able to enjoy some great scenery as they drive to the support points
  5. Vehicles need to have really good clearance as the roads to Camp Dwala and to the support points are very rural and may be eroded
  6. Seconds and drivers MUST be included on the team’s on-line registration. We cannot make late catering and accommodation arrangements so please ensure that your full team is correctly entered

VEHICLE RE-LOCATION

  1. For teams without seconds or drivers, the organising committee will hire temporary drivers to take vehicles and personal belongings from Maleme to Camp Dwala on Thursday or Friday
  2. There is an extra fee of $60 per vehicle for this service, which must be booked IN ADVANCE
  3. Please ensure that your vehicle insurance provides for third party drivers
  4. Please remove your possessions from the vehicle and hand in your keys at the Maleme check-in desk on Wednesday

FINAL DAY & PRIZE-GIVING

The last day will start and end at Camp Dwala.  Families are most welcome to join in, and are asked to ensure that they park only in designated areas, and not on the event route.  Please advise the organisers 14 days in advance about extra meal requirements for family members

River swimming pools are available for competitors and families alike – but obviously priority for camping etc. must be given to the competitors

The prize giving will take place at approximately 16:30 hours on the kopjie above Camp Dwala on Saturday 24th March, followed by a special celebration dinner.  We know some competitors may be tempted to leave early so as to travel home, but for those from out of Bulawayo we strongly urge you to stay the extra evening at Camp Dwala and leave early on the Sunday morning.  It is approximately one hour to Bulawayo from Camp Dwala, and the road may not be in good shape.  Anyone thinking of traveling after the prize-giving should consider that any travel will be in the dark, which is not safe in Zimbabwe.  We don’t want to end this event with any road accidents, please

ORGANISING COMMITTEE QUERY CONTACTS

Des +263 772 211 156 Gavin +263 772 221 223 Gaynor +263 712 402 341
Jean +263 772 168 136 Darryl +263 772 177 033 Susan +263 772 126 549
Fozzie +263 712 208 142 Glenda +263 772 234 703 Allan +263 712 203 964

 

 

 

 

 

 

 

 

EVENT VILLAGE ACCOMODATION

Each participant is asked to supply their own bedding.  Tents will include mattresses

  • MALEME REST CAMP on Wednesday 21st & Thursday 22nd March

National Parks accommodation shall be allocated based on payment date and event loyalty, with tented accommodation for the overflow.  There will be no refund for variances in type of allotted accommodation

  • CAMP DWALA on Friday 23rd & Saturday 24th March

There is limited accommodation which is reserved for sponsor representatives.  All other competitors will be accommodated in the tented village.  There will be no refunds for variances in the type of allotted accommodation

ALTERNATIVE ACCOMMODATION

Please note that the event has two distinct halves, the first half on the Western (Maleme) side of the Matobo Hills, and the second half on the Eastern (Dwala) side.  Because of early starts, it is impractical for competitors to stay on the opposite side.  The entry fee includes all meals and event village accommodation and there will be NO refunds where alternative accommodation is booked by entrants

Entrants who stay outside of event villages will miss much of the camaraderie and fun of the event.  PLEASE ADVISE THE ORGANISERS IF YOU BOOK ALTERATIVE ACCOMMODATION, SO THAT THE ENTREMELY TIGHT RACE VILLAGE ACCOMMODATION CAN BE UPDATED ACCORDINGLY

ALTERNATIVE ACCOMMODATION IN MALEME VICINITY (21st & 22nd March)

  • THE FARMHOUSE. S20° 30 39.08 and E 28° 26 17.02

Telephone: +263-0383-218 / +263-775-568-345                Email: bookings@farmhousematopos.com

  • BIG CAVE CAMP LODGE. S 20˚ 30’14.28 and E 28˚ 26’41.40

Contact Karen Learmonth & Christine Moyo

Telephone: +263-9-244990 or +263-772-231-819  Email: reservations@bigcavematopos.com

                                                                                    Or       bulawayo@bigcavematopos.com

  • INUNGU GUESTHOUSE. S 20˚ 29’49.83 and E 28˚ 29’42.58

Sleeps maximum 8 people, self-catering only, fully equipped.  Contact Karen at Africa Spectacular

Telephone: +263-9-244990 or Cell +263-772-231-819        Email: afspec@yoafrica.com

  • CAMP AMALINDA. S 20˚ 28’52.98 and E 28˚ 26’12.19

Contact Priscilla Dally

Telephone: +263-9-243954 or +263-9-246430                   Email: reservations@amalindacollection.co.zw

  • ROWALLAN PARK. S 20˚ 25’33.65 and E 28˚ 31’22.90

Rowallan Park, inside the National Park about 12 kms from Maleme, has offered a special rate per person using their luxury tented accommodation, with proper beds/bedding and en-suite toilets/basins.  This will include transfers to and from Maleme.  Competitors who do not want to risk camping at Maleme should book directly with Rowallan Park.  Contact Sheona Anders at Forever Africa Safaris

Telephone: +263 (9) 246 968                                          Email: admin@foreverafricansafaris.com

ALTERNATIVE ACCOMMODATION IN CAMP DWALA VICINITY (23rd & 24th March)

  • SHUMBA SHABA LODGE (ZINDELE SAFARIS). S 20° 27’ and E 28° 46’

Located 4.5km (10 minutes drive) from Camp Dwala, with facilities for eight to ten visitors

Contact Denis Paul

Telephone: +263-772-240-440 or +263-9-64128                Email: shumbashaba@pauls.co.zw

Web Site www.shumbashaba.com

  • MORNING STAR. S 20° 28’ and E 28° 45’

Located about 15 minutes drive from Camp Dwala.  Comfortably rough accommodation with facilities for 20 to 25 visitors in dormitory rooms and some double rooms with basins and showers, and communal loos.  Contact Chris or Norma Ferguson for rates which will vary according to group size

Telephone: +263-733-502-873                                         Email: matobo40@hotmail.com

Whatsapp: +263-738-997-184